TravelPerk

Start by setting up the basics: create traveler profiles, add company cards or invoicing, and load your travel rules. From there, employees can search flights, trains, stays, and cars in one place. Use filters for cabin class, loyalty programs, refundable fares, and sustainability preferences. Planning a roadshow? Switch to multi-city to stitch together multiple legs, then add hotels near each meeting. For offsites, use group booking to lock seats and rooms for the whole team. Every option shows live prices and policy tags, so travelers know what’s allowed before they click book. Round-the-clock support and real-time alerts keep trips on track, and the full itinerary syncs to calendars automatically.

Managers keep control without slowing things down. Build tailored policies by team, region, or project with caps, preferred suppliers, and allowed add-ons. Set smart approvals that auto-greenlight compliant choices while flagging exceptions. Approvers can review from email or mobile, see price comparisons, and approve or decline in seconds. Spend controls block out-of-policy extras at checkout, and reason codes capture context when exceptions are needed. Travelers see guided nudges toward cheaper or flexible options, reducing back-and-forth and keeping bookings within budget.

Finance gets clean data with no chasing. Receipts land automatically in the right trip record, matched to cost centers and project codes. Multi-currency billing and native-rate reporting keep numbers consistent across regions. Use the dashboard to monitor live costs by team, city pair, or vendor, spot price outliers, and surface savings opportunities. Schedule exports to your expense and ERP tools, or pull custom reports for audits and forecasts. Track approval status end to end, see who’s waiting on what, and close the month with complete, policy-aligned data.

When plans change, handle it in a few taps. Modify dates, swap routes, or rebook disrupted legs directly from the app, or hand it to support for complex itineraries. Connect rides at pickup and drop-off points so travelers move smoothly between meetings. Trip notifications highlight gate changes, delays, and check-in windows, and itinerary sharing gives colleagues visibility on arrivals and departures. After travel, reimbursements are faster because receipts, approvals, and allocations are already attached. For repeat travel, reuse templates and traveler preferences to cut booking time in half.